January+2,+2008

=**Meeting on Weds January 2, 2008**=

Data Base Meeting Jan. 2, 2008

__**Thursday am 7 or 21st (devel meeting until 9 am) Feb 7 is best- start at 8:30**__

Tenacre Wiki space

• All notified of its existence, some submissions,. • Broad Brush strokes need to be submitted

The Wiki will be a way to organize information and keep in touch. • Survey Results • Admissions • Development • Front Office • Academic/Assessment • Teachers

If you edit, please remember to save it.

Vendors (info is under School Info on Wiki) • Veracross--like a COBALT page---little ticks to answer questionsnot as good as it seemed at first blush. • Proofgroup

Dates: • Pick 3 dates that work for us. Schedule them all in one day. Let's look at 2/7 and 2/21 (computer room is most open on Thursday). • Let's have the vendors show us in Wells--they should take about an hour each. • Optimum: start at 8:30 on 2/7, 2nd at 9:30, 3rd at 10:30 • On 2/21, there is a Development meeting until 9 am.

Discussion • How about Senior Systems? Meadowbrook uses it. Sam will talk to her.

Sam is happy with her FileMaker database. The vendors will know what she has so it's not necessary to put up a clone of it for vendors to see.

It's cost effective with human resources to have the fewest amount of data bases as possible so work isn't duplicated for each. Need a balance. What is our school's need for sharing information w/out multiple pockets for individual needs.

Front Office Development Admissions Academic These are the 4 most important databases.

What role would Tenacre Camp play in all of this? Camp has wanted, in a business reason, to have their own database. Maybe we can use a spreadsheet from camp that can be imported to our database.

Maybe someone from the Camp Office should sit in on Feb. 7.

We need hard copies of requirements (ie report template). Suzanne will gather those.

The best thing we can do is to keep in mind what our needs are so that we are prepared to talk to the vendors.

We strongly prefer a person making the presentation (as opposed to a webinar).

To Do: Wiki needs to be filled out in order to go forward. Broad Brush Strokes, Dreams, Necessities.